I've been trying to create a code that takes info from a Google Spreadsheet, and creates Google Calendar events. I'm new to this, so bear with my lack of in-depth coding knowledge!
I initially used this post to create a code: Create Google Calendar Events from Spreadsheet but prevent duplicates
I then worked out that it was timing out due to the number of rows on the spreadsheet, and wasn't creating eventIDs to avoid the duplicates. I got an answer here to work that out! Google Script that creates Google Calendar events from a Google Spreadsheet - "Exceeded maximum execution time"
And now I've realised that it's over-writing the formulas, I have in the spreadsheet, auto-completing into each row, as follows:
Row 12 - =if(E4="","",E4+1) // Row 13 - =if(C4="","",C4+1) // Row 18 - =if(B4="","","WHC - "&B4) // Row 19 - =if(B4="","","Docs - "&B4)
Does anyone have any idea how I can stop it doing this?
/**
* Adds a custom menu to the active spreadsheet, containing a single menu item
* for invoking the exportEvents() function.
* The onOpen() function, when defined, is automatically invoked whenever the
* spreadsheet is opened.
* For more information on using the Spreadsheet API, see
* https://developers.google.com/apps-script/service_spreadsheet
*/
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export WHCs",
functionName : "exportWHCs"
},
{
name : "Export Docs",
functionName : "exportDocs"
}];
sheet.addMenu("Calendar Actions", entries);
};
/**
* Export events from spreadsheet to calendar
*/
function exportWHCs() {
// check if the script runs for the first time or not,
// if so, create the trigger and PropertiesService.getScriptProperties() the script will use
// a start index and a total counter for processed items
// else continue the task
if(PropertiesService.getScriptProperties().getKeys().length==0){
PropertiesService.getScriptProperties().setProperties({'itemsprocessed':0});
ScriptApp.newTrigger('exportWHCs').timeBased().everyMinutes(5).create();
}
// initialize all variables when we start a new task, "notFinished" is the main loop condition
var itemsProcessed = Number(PropertiesService.getScriptProperties().getProperty('itemsprocessed'));
var startTime = new Date().getTime();
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 4; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "flightcentre.com.au_pma5g2rd5cft4lird345j7pke8@group.calendar.google.com";
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[12]); // First column
var title = row[18]; // Second column
var tstart = new Date(row[15]);
tstart.setDate(date.getDate());
tstart.setMonth(date.getMonth());
tstart.setYear(date.getYear());
var tstop = new Date(row[16]);
tstop.setDate(date.getDate());
tstop.setMonth(date.getMonth());
tstop.setYear(date.getYear());
var id = row[17]; // Sixth column == eventId
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
if (!event) {
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new Date("March 3, 2010 09:00:00"));
var newEvent = cal.createEvent(title, tstart, tstop).addEmailReminder(5).getId();
row[17] = newEvent; // Update the data array with event ID
}
else {
event.setTitle(title);
}
if(new Date().getTime()-startTime > 240000){ // if > 4 minutes
var processed = i+1;// save usefull variable
PropertiesService.getScriptProperties().setProperties({'itemsprocessed':processed});
range.setValues(data);
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),'progress sheet to cal','item processed : '+processed);
return;
}
debugger;
}
// Record all event IDs to spreadsheet
range.setValues(data);
}
/**
* Export events from spreadsheet to calendar
*/
function exportDocs() {
// check if the script runs for the first time or not,
// if so, create the trigger and PropertiesService.getScriptProperties() the script will use
// a start index and a total counter for processed items
// else continue the task
if(PropertiesService.getScriptProperties().getKeys().length==0){
PropertiesService.getScriptProperties().setProperties({'itemsprocessed':0});
ScriptApp.newTrigger('exportDocs').timeBased().everyMinutes(5).create();
}
// initialize all variables when we start a new task, "notFinished" is the main loop condition
var itemsProcessed = Number(PropertiesService.getScriptProperties().getProperty('itemsprocessed'));
var startTime = new Date().getTime();
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 4; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "flightcentre.com.au_pma5g2rd5cft4lird345j7pke8@group.calendar.google.com";
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[13]); // First column
var title = row[19]; // Second column
var tstart = new Date(row[15]);
tstart.setDate(date.getDate());
tstart.setMonth(date.getMonth());
tstart.setYear(date.getYear());
var tstop = new Date(row[16]);
tstop.setDate(date.getDate());
tstop.setMonth(date.getMonth());
tstop.setYear(date.getYear());
var id = row[20]; // Sixth column == eventId
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
if (!event) {
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new Date("March 3, 2010 09:00:00"));
var newEvent = cal.createEvent(title, tstart, tstop).addEmailReminder(5).getId();
row[20] = newEvent; // Update the data array with event ID
}
else {
event.setTitle(title);
}
if(new Date().getTime()-startTime > 240000){ // if > 4 minutes
var processed = i+1;// save usefull variable
PropertiesService.getScriptProperties().setProperties({'itemsprocessed':processed});
range.setValues(data);
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),'progress sheet to cal','item processed : '+processed);
return;
}
debugger;
}
// Record all event IDs to spreadsheet
range.setValues(data);
}
