I have many documents in a folder and a similar but different list in an Excel file. The documents in the folder are not always name correctly, but the value in one of the cells has the accurate name.
END GOAL: what I want to do is have code that runs through that folder, opens each file, looks at the file name in a cell*(code for that part below)* and compare it to Column A in the other Excel file, ACTIVE_FILES.xls. If it is in the list, it will move on to the next file. If it is not in the list, it will delete that file from the folder.
I already have working code which loops though a folder to open files and output information from them. I just do not know how to do a comparisson to a separate Excel worksheet or how to delete a file from a folder if it is not present.
CURRENT CODE:
This is how my current code starts out with looping through the folder (hard coded into MyFolder) to open files:
Option Explicit
Sub Active()
Sub LoopThroughDirectory()
Dim objFSO As Object, objFolder As Object, objFile As Object, dict As Object
Dim MyFolder As String
Dim StartSht As Worksheet, ws As Worksheet
Dim WB As Workbook
Dim i As Integer
Dim hc As Range, hc1 As Range, hc2 As Range, hc3 As Range, hc4 As Range, d As Range, TDS As Range
Set StartSht = Workbooks("masterfile.xlsm").Sheets("Sheet1")
'turn screen updating off - makes program faster
Application.ScreenUpdating = False
'location of the folder in which the desired TDS files are
MyFolder = "C:\Users\trembos\Documents\TDS2\progress\"
'find the header
Set hc4 = HeaderCell(StartSht.Range("A1"), "TOOLING DATA SHEET (TDS):")
'create an instance of the FileSystemObject
Set objFSO = CreateObject("Scripting.FileSystemObject")
'get the folder object
Set objFolder = objFSO.GetFolder(MyFolder)
i = 2
'loop through directory file and print names
'(1)
'code for every excel file in the specified folder
For Each objFile In objFolder.Files
If LCase(Right(objFile.Name, 3)) = "xls" Or LCase(Left(Right(objFile.Name, 4), 3)) = "xls" Then
'(2)
'Open folder and file name, do not update links
Set WB = Workbooks.Open(Filename:=MyFolder & objFile.Name, UpdateLinks:=0)
Set ws = WB.ActiveSheet
Then, this is how I grab the cell value which contains the file name I am looking for
(searches for header "TOOLING DATA SHEET (TDS):" and then grabs the value of the cell to the right of that header cell. In my previous code, it would then print it to the next available row in column C which is no longer needed but I kept in to show my GetLastRowInColumn function which could help search through column A in the plan I want to execute)
With ws
'Print TDS name by searching for header
If Not ws.Range("A1:K1").Find(What:="TOOLING DATA SHEET (TDS):", LookAt:=xlWhole, LookIn:=xlValues) Is Nothing Then
Set TDS = ws.Range("A1:K1").Find(What:="TOOLING DATA SHEET (TDS):", LookAt:=xlWhole, LookIn:=xlValues).Offset(, 1)
StartSht.Range(StartSht.Cells(i, 1), StartSht.Cells(GetLastRowInColumn(StartSht, "C"), 1)) = TDS
Else
End If
i = GetLastRowInSheet(StartSht) + 1
End With
And finally, here are my functions which help make it all possible. Numbers designate a new function and there is an explanation next to each one.
'(8)
'Get the Values from columns with specified headers
Function GetValues(ch As Range, Optional vSplit As Variant) As Scripting.Dictionary
Dim dict As Scripting.Dictionary
Dim dataRange As Range, cell As Range
Dim theValue As String
Dim splitValues As Variant
Dim counter As Long
Set dict = New Scripting.Dictionary
Set dataRange = ch.Parent.Range(ch, ch.Parent.Cells(Rows.count, ch.Column).End(xlUp)).Cells
' If there are no values in this column then return an empty dictionary
' If there are no values in this column, the dataRange will start at the row
' *above* ch and end at ch
If (dataRange.Row = (ch.Row - 1)) And (dataRange.Rows.count = 2) And (Trim(ch.Value) = "") Then
GoTo Exit_Function
End If
For Each cell In dataRange.Cells
counter = counter + 1
theValue = Trim(cell.Value)
If Len(theValue) = 0 Then
theValue = " "
End If
'exclude any info after ";"
If Not IsMissing(vSplit) Then
splitValues = Split(theValue, ";")
theValue = splitValues(0)
End If
'exclude any info after ","
If Not IsMissing(vSplit) Then
splitValues = Split(theValue, ",")
theValue = splitValues(0)
End If
If Not dict.exists(theValue) Then
dict.Add counter, theValue
End If
Next cell
Exit_Function:
Set GetValues = dict
End Function
'(9)
'find a header on a row: returns Nothing if not found
Function HeaderCell(rng As Range, sHeader As String) As Range
Dim rv As Range, c As Range
For Each c In rng.Parent.Range(rng, rng.Parent.Cells(rng.Row, Columns.count).End(xlToLeft)).Cells
'copy cell value if it contains some string "holder" or "cutting tool"
If Trim(c.Value) = sHeader Then
'If InStr(c.Value, sHeader) <> 0 Then
Set rv = c
Exit For
End If
Next c
Set HeaderCell = rv
End Function
'(10)
'gets the last row in designated column
Function GetLastRowInColumn(theWorksheet As Worksheet, col As String)
With theWorksheet
GetLastRowInColumn = .Range(col & .Rows.count).End(xlUp).Row
End With
End Function
'(11)
'gets the last row in designated sheet
Function GetLastRowInSheet(theWorksheet As Worksheet)
Dim ret
With theWorksheet
If Application.WorksheetFunction.CountA(.Cells) <> 0 Then
ret = .Cells.Find(What:="*", _
After:=.Range("A1"), _
LookAt:=xlPart, _
LookIn:=xlFormulas, _
SearchOrder:=xlByRows, _
SearchDirection:=xlPrevious, _
MatchCase:=False).Row
Else
ret = 1
End If
End With
GetLastRowInSheet = ret
End Function
EDIT TO SHOW NEW WORK
POTENTIAL CODE 1: moving unwanted files to another folder - not working, basic outline because I do not know how to compare what I stated above to test a run
Option Explicit
' 33333
Sub Activate()
Dim objFSO As Object, objFolder As Object, objFile As Object, dict As Object
Dim MyFolder As String
Dim StartSht As Worksheet, ws As Worksheet
Dim WB As Workbook, wbkA As Workbook
Dim row As Long, col As Long
Dim LastRow As Long
Dim TDS1 As Object
Dim i As Integer
Dim hc As Range, hc1 As Range, hc2 As Range, hc3 As Range, hc4 As Range, d As Range, TDS As Range
Set StartSht = Workbooks("Active.xlsm").Sheets("Sheet1")
'turn screen updating off - makes program faster
' Application.ScreenUpdating = False
'location of the folder in which the desired TDS files are
MyFolder = "C:\Users\trembos\Documents\TDS2\progress_test\"
'find the headers on the sheet
Set hc4 = HeaderCell(StartSht.Range("A1"), "TOOLING DATA SHEET (TDS):")
'create an instance of the FileSystemObject
Set objFSO = CreateObject("Scripting.FileSystemObject")
'get the folder object
Set objFolder = objFSO.GetFolder(MyFolder)
i = 2
'loop through directory file and print names
'(1)
'code for every excel file in the specified folder
For Each objFile In objFolder.Files
If LCase(Right(objFile.Name, 3)) = "xls" Or LCase(Left(Right(objFile.Name, 4), 3)) = "xls" Then
Set wbkA = Workbooks.Open(FileName:="C:\Users\trembos\Documents\TDS2\TDS_ACTIVE_FILES.xls")
For row = 1 To LastRow
With WB
If wbkA.Cells(row, 1).Value <> GetFilenameWithoutExtension(objFile.Name) Then
ElseIf row = LastRow And wbkA.Cells(row, col) <> TDS.Value Then
StartSht.Cells(i, 1) = GetFilenameWithoutExtension(objFile.Name)
i = GetLastRowInSheet(StartSht) + 1
End If
End With
Next
End If
Next
